27 October 2021
Planning a corporate event during winter can be quite difficult. The weather is not very pleasant, the days are much shorter and accessibility can be trickier.
Whether you're planning a Christmas party, conference, awards ceremony or product launch, it's crucial to plan the details as early as possible to ensure the event runs smoothly. Below we've added a series of top tips for planning a corporate event during wintertime.
As we approach Christmas and New Year, you will quickly find that many venues are already booked. There are approximately 6 million businesses in the UK, and the majority are likely to have plans for corporate events during the wintertime, especially Christmas parties. Therefore, you must act fast and secure the right venue as soon as possible. In doing so, you then have a definitive date and can proceed with your invitations.
Venue costs can be higher at this time of year too, however, there are always more flexible options available such as a marquee from McGee's. We've supplied and installed high-quality marquees for all kinds of corporate events throughout the colder months. Whether it be a large bar service for a corporate gala or a sleek Marquee to host an exhibition, we offer efficient and professional service.
Public transport isn't in full flow during the winter, which can cause many issues for your attendees regarding travel. Work with your venue to share public transport timetables and any available parking restrictions for you and your team to plan their journey efficiently.
If you want to book a particular caterer or supplier, you first need to make sure they are available before signing anything off on the day of your event. It's worth contacting them as early as possible to get a clear idea of the number of guests they're able to cater for. As soon as you have a confirmed list of attendees, you can see if they're the right fit for your event.
You need to make sure that you let your guests know if it's a black-tie event, business formal or casual. This is not a detail you'll want to leave until the last minute because as soon as your team starts planning, they'll want to know what they're supposed to wear so that they are not underdressed or overdressed for your event.
For product launches, awards ceremonies and exhibitions, you will undoubtedly need to start setting up any fixtures, decorations, lighting, microphones, seating and bars at least a day before your event. Some venues will offer a helping hand, however, this may only be several hours before your event. At McGee's, we work with you to ensure the decorations are the least of your worries. We take a streamlined approach to decorating large venues, ensuring your ideas come to life in the best possible way, with the venue dressed to perfection from floor to ceiling.
If you'd like to learn more about how we can help you plan and execute the perfect corporate event this winter, please get in touch with our friendly team today on 01604 675577. Alternatively, please send us a message, and we'll be back in touch as soon as possible.
