Choosing Your Ideal Wedding Venue

25 March 2024

How to Choose Your Ideal Wedding Venue

Choosing your wedding venue is one of the most exciting – albeit challenging – tasks when planning a wedding. With so many details to consider and places to choose from, it’s normal to feel overwhelmed.

But not to worry, let’s simplify the process by breaking down some of the key factors to consider when choosing a venue. Whether you envision the elegance of a grand manor or the quant allure of a rustic, converted barn and marquee reception, we’ve got you covered. After all, what you initially have in mind may evolve into something entirely different as you explore your options. So without further ado, let’s get started.


Set Your Budget

First and foremost, let’s talk budget. It’s no surprise to any wedding planners that even the most organised of couples can get carried away in the excitement of choosing a venue and all the accompanying suppliers that follow. That’s why outlining a clear budget from the start should be your utmost priority. Sit down with your partner and discuss how much you’re comfortable allocating to each aspect of your wedding, which could include venue decor - flowers, catering, photography, styling, cake, decorations, music and attire. Once you have a clear idea of how much you’re able to allocate for each of these, you’ll have a better idea of how much you can comfortably spend on your venue, without breaking the bank!


Pick A Season

Next up, season. This is going to play a big part in the cost of your venue. Typically, peak wedding season spans from early May to late September, and as you may have guessed, during the height of summer, services and venues are at their most expensive. Having said that, December is also known to be an expensive month for weddings, with many drawn to the enchantment of a magical, Christmas-themed celebration.

With this on board, consider whether you would prefer the warmth and security of an indoor wedding, especially given the unpredictable nature of British weather. Or, if you’re drawn to an outdoor celebration, especially if you have a large number of evening guests, you may want to seek a venue that offers the flexibility of hosting ceremonies and receptions outdoors. Many couples tend to opt for the safety net of an outdoor marquee to be safe, should the weather take an unexpected turn.


Location Is Key!

Understandably you want to select a venue that holds special meaning to you, as after all - this day is all about celebrating you as a couple. However, one major aspect to bear in mind is how far you deem reasonable for your guests to travel. Prioritising your guests comfort and ease of travel will inevitably enhance the overall experience for everyone. For those travelling afar, explore whether the location you choose has nearby hotels and taxi services that are easily accessible, or if the venue itself offers on-site accommodation.


Guest Numbers

Let’s not overlook the importance of numbers. Start by drafting a rough guest list to determine the approximate number of attendees you can expect. This initial step will give you a good indication of the venue size that’s required. While a small and intimate space could leave guests feeling a little cramped, a venue that’s very open might risk guests feeling lost or excluded. But of course, capacity comes at a cost - so bear in mind numbers when writing your guest list to ensure it aligns with your budget.

Use the venue’s website and social media platforms to seek photos from past weddings they have hosted to envision how different guest counts are accommodated during the service and how the table plan is arranged. Doing so will help you strike the right balance between comfort and atmosphere, but allow for some extra space – just in case.


Have you considered an events specialist?

No matter which venue you choose, opting for an events specialist can certainly help take the pressure off planning your evening reception. From fabulous outdoor marquees, catering equipment, decorations, lighting, chairs, tables, dance floors, bars and heating - McGee’s cover it all for all things venue decor.

As a trusted family-run business with over 20 years of experience, we pride ourselves on delivering a friendly and efficient service. With McGee’s, you can trust that your guests will be treated to an unforgettable night, our team work tirelessly to ensure your reception is one to cherish for years to come. Give us a call on 01604 675577 or send us a message on, we’d be delighted to hear from you.

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